Office Coordinator

Department: Office Team
Office: Ableton AG / Germany / Berlin
Schedule: Full-time

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Your mission

Ableton is looking for a full-time Office Coordinator to help cultivate a safe, healthy, supportive and fun office environment. Working in a team of 13 people, your mission will be to make sure our two offices stay in a clean state that encourages productivity and that our employees are comfortable.

Your tasks

  • Coordinate and mentor a housekeeping team of three and act as a helping hand in case of sickness or vacation
  • Set cleaning standards by working closely with our Front Office Coordinator, cleaning company and caterer
  • Monitor, plan, order and distribute kitchen supplies and equipment, food, beverage and stationery
  • Oversee daily deliveries, receiving, inventory and storage practices
  • Stock snacks, drinks, and seasonal fruits
  • Rotate and consolidate products based on freshness, location and team needs
  • Liaise with our health and safety team to ensure compliance with relevant laws and regulations
  • Communicate damage, safety and maintenance concerns to our Facilities Technician and our health and safety team
  • Source new vendors and products that match and amplify our employee perks program
  • Maintain communication, updates and expectations both within the organization and with outside vendors by phone, email, intranet and our ticketing system
  • Liaise with other Ableton teams to develop and implement a sustainable waste management system
  • Provide support for our Office Optimization Projects team during office renovations and expansions

Working Conditions

  • 60% of your time will be spent moving, lifting and communicating and the other 40% will be spent sitting in meetings and at the computer
  • Excellent attendance and punctuality is required with schedule flexibility determined by team needs
  • We work in MS Outlook, Word, Excel, Google Drive, JIRA help desk and Confluence intranet

Your profile

  • Proven experience in office management, office administration and/or housekeeping (minimum three years)
  • Extremely organized and driven to create systems, establish structures and manage processes
  • Comfortable working in an open culture and an ever-changing environment
  • A creative, proactive and reliable team player who can also work independently
  • An excellent problem solver and decision maker with effective self-leadership and self-management skills
  • A big picture thinker with an attention to detail
  • Ability to communicate clearly and effectively in oral and written German and English
  • Ability to offer constructive and corrective feedback and direction while maintaining a supportive and professional demeanor
  • Proficient computer skills

What would make you stand out

  • Ability to mentor and train others
  • Broad knowledge of health and safety regulations in Germany
  • Familiarity with agile planning
  • Project management skills

About Ableton

Here at Ableton, we come from a wide range of cultural and professional backgrounds. What connects us is the shared belief that each of us has the skills and knowledge to contribute to something big: helping to shape the future of music culture.

We’re passionate about what we do, and equally as passionate about improving who we are. We work hard to foster an environment in which people can grow both personally and professionally. We believe that diverse groups of people make better teams. We’re committed to increasing diversity in our workplace and providing equal opportunity throughout our recruitment process.

With us, you’ll work in a relaxed but dynamic environment, surrounded by people who love music and technology. You’ll be creatively challenged, encouraged to develop and improve, and you’ll become part of an expanding, diverse company.

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